1. Click on Course Admin.
2. Select Classlist.
3. Click on Add Participants and select Import users from a file on your computer.
   
   You can now download the sample file from the page to have a look at the format of the file to be imported
   Your file should look like this:
   
4. Prepare the file while keeping the following in mind:
   • Use the student numbers (Org Defined ID). For staff, this will be the NetID.
   • The role must be defined for every line in the file, and the delimiter must be a comma (,). This means that every student number in the file must be followed by ,student
   • Save the file as either a .TXT or .CSV file.
   You can use Excel to quickly add similar roles to a large number of NetIDs. You can then copy the whole back into Wordpad for the list to be uploaded on Brightspace.
5. Import the file by choosing the Import file option and browse to where your file is located.
6. Click on Import
7. Select Done.

1. Click on Course Admin.
2. Select Classlist.
3. Click on Add Participants and from the drop-down select Add Existing Users.
   
4. Search for the students in the search bar by either typing a part of their name, first name, last name or student number (Org Defined ID). Perform the Search.
   Make sure all of these checkboxes are selected. To filter out students that are already enrolled in the course you can uncheck “Include Users already enrolled in org unit”.

   

5.  Upon scrolling down you will see your search results. Select the desired user and choose their role. More information about this can be found here.
   
6. When the desired user(s) has been selected, click on Enrol Selected Users.
7. Click Done to process the enrollment.
   Please don’t enroll a student at any other level/role in your course, since any submissions and/or grades made in the role of student will be lost this way. Furthermore, a student with double roles (student and teaching assistant), in the same course, will also have access to his own grades.

When a student is unenrolled, unenrolls him/herself from a course or is set to inactive in Brightspace (not a student at the TU anymore) the following applies to the visibility of the student in courses:

• Classlist: not visible anymore
• Grade Center: not visible anymore. Grades still viewable via the enrollment statistics.
  If you want to change the grade of an unenrolled active student, the student must be enrolled in the course again.
• Discussions: the contributions to discussions remains.
• Groups: not visible anymore.
• Quizzes
  • Inactive student: submissions are still visible.
  • Unenrolled student: submissions are not visible anymore.
• Assignments: Student’s Assignment submissions are no longer visible.
  • Inactive student: Not possible to view submitted Assignments.
  • Unenrolled student: You can access Assignment submissions of unenrolled students via the enrollment statistics, but only if they are linked to a grade item. Ouriginal assignments are not viewable.
• Surveys:
  • Inactive student: Survey data (attempts & answers) will be visible for the lecturer.
  • Unenrolled student: Survey data (attempts & answers) will not be visible anymore (they will be visible again once the student is enrolled again).

As soon as the user is set to active/enrolled again, they will appear on all the places in the course again as if they never left.

You can assign different roles to people in your course, all corresponding with different capabilities within the course.

• The Course Manager is the leader of the course, and ultimately responsible for all content, grades and student experience.
• An Instructor is a co-lecturer who is also responsible for content, grading and the student experience. The Instructor has the same rights as the Course Manager, except they cannot assign teaching roles.
• The role Teaching Assistant with grade access is used for Bachelor or Master students assisting in a course (Student Assistant). This role can access grading and content. This role however cannot email or assign teaching roles.
  A student with double roles (student and teaching assistant), in the same course, will also have access to his own grades.

• The Teaching Assistant role is used for Bachelor or Master students assisting in a course (Student Assistant). Contrary to the role Teaching Assistant with grade access, this role cannot access any grades: neither enter them, nor alter them. They do not have access to Class Progress, email and cannot assign teaching roles.
• Students are the participants in the course who can complete quizzes and assignments, and then be graded for their performance in these assessments. They cannot edit course content and cannot view other course participants’ grades. Teaching staff can also be enrolled in courses as students for training purposes.
• The Read Only role is usually assigned to staff and students who need access to courses without being able to interact with any of the content. This means that they can see content items, cannot be enrolled in groups, participate and see discussions/assignments/quizzes/etc. This role is also not included in statistics or Class Progress tool, they also cannot email from the course.
• The Faculty Access Staff role has the same permissions as the Course Manager, except for access to Class Progress. People with this role get automatic access to all courses within the faculty and are not visible to students and teaching roles. This role will only by assigned upon request from the head of Education and Student Affairs of the faculty.
  This role is not suitable for people that also need a regular Course Manager or Instructor access in Brightspace courses of their faculty that do not originate from Osiris as they will lose the Course Manager / Instructor role periodically. If a course is registered in Osiris and one is registered there as an instructor, this role will carry over to Brightspace nightly.

The following table gives a summary of the roles and permissions in Brightspace: